Warehouse is a Keruj module designed for maintaining inventory records and controlling the movement of inventory items

Its purpose:

• tracking product balances in the warehouse

• recording receipts with the date and supplier specified

• controlling the transfer of goods between responsible parties or departments

• tracking product shipments and sales

• maintaining optimal stock levels and inventory accuracy

Properly organized warehouse accounting helps to avoid shortages or excess inventory and ensures the accuracy of financial reporting

Location

The "Warehouse" module is located on the navigation panel on the left

You can immediately view "All" available warehouse documents or select the required type. The list of documents is displayed in a table format. Its view can be changed according to your own criteria using filters, columns, and other tools

Warehouse Document

A warehouse document is a record that registers transactions involving the movement of inventory items in the warehouse: receipt, transfer, shipment, write-off, etc.

For warehouse accounting in Keruj, seven types of warehouse documents are used: "Goods and Services Receipt", "Inventory Reconciliation Act", "Goods Transfer", "Opening Balances Entry", "Purchase Order", "Return to Supplier", and "Write-off of Balances"

Goods and Services Receipt

A document confirming the fulfillment of a purchase order and registering the receipt of goods and services in accordance with the agreements made with the counterparty

Serves as the basis for tracking goods and generating balances in the warehouse

Inventory Reconciliation Act

An accounting tool used to verify and record the actual presence of goods in the warehouse by comparing it with the book data

Used for:

• conducting an inventory of product balances in the warehouse

• identifying discrepancies between actual and book data

• recording surpluses or shortages

• preparing grounds for subsequent adjustments of balances (write-off or recognition of assets)

• ensuring the accuracy of warehouse records and inventory control

Goods Transfer

A document that allows distributing goods between company warehouses by transferring them from one warehouse to another within the same enterprise

Used for optimizing inventory and logistics

Opening Balances Entry

A document that records the initial balances of goods or materials in the accounting process.

Used in the following cases:

• starting accounting in specialized software - entering up-to-date data at the beginning of work

• after inventory reconciliation - to correct discrepancies between actual and book data

• after migrating from other accounting software - transferring balances from the previous program

Purchase Order

A warehouse document used to formalize a request for the purchase of goods or services from a supplier and to record the agreed delivery terms

Its purpose:

• planning purchases and replenishing inventory

• recording the product range, quantity, and cost of goods/services

• agreeing on delivery conditions (deadlines, supplier, responsible parties)

• monitoring the fulfillment of the order by the supplier

• preparing the basis for subsequent warehouse and financial documents (goods receipts, payments)

Return to Supplier

A document that formalizes the process of returning goods to a supplier (counterparty) for specific reasons: 

• defect or damage

• delivery of non-conforming products

• discrepancies in quantity or quality

• expired shelf life

A return to supplier can be created as a separate document or based on a "Goods Receipt" document. A partial return is possible - in this case, unreturned goods remain in the receipt document but are removed from warehouse records

When creating a document, you can specify the relevant category - the reason for the return. This will help organize accounting and generate analytical reports

Write-off of Balances

This is a warehouse accounting tool used to record the disposal of goods from the warehouse without a sales transaction.

Its purpose:

• reflecting losses of goods (damage, defect, expiration of shelf life)

• writing off shortages identified during inventory reconciliation

• adjusting actual balances in the warehouse

• recording the use of goods for the company's internal needs

• ensuring the relevance of warehouse accounting and reporting

Inventory Reconciliation

Selection of items in the "Inventory Reconciliation Act" can be done manually or automatically according to given criteria

The actual quantity of goods can be displayed or hidden to ensure maximum accuracy of the results

To perform an inventory reconciliation, you must specify the actual availability of goods in the warehouse in the "Quantity" column. The service will automatically calculate the difference between the book and actual data, enabling quick identification of surpluses or shortages and preparing the ground for subsequent correction of balances